Last updated: 18 October 2025
SciArt Press is committed to protecting the privacy, confidentiality, and personal information of individuals who visit our website, communicate with our publishing office, or participate in activities associated with our scholarly publishing operations. We recognize that responsible handling of personal information is essential to maintaining trust, transparency, and professional integrity in academic publishing.
This Privacy Policy explains how SciArt Press collects, uses, processes, stores, shares, and protects personal information obtained through its website, correspondence, and related publishing activities. It also describes the rights of individuals concerning their personal information and the procedures available for submitting privacy-related inquiries.
SciArt Press currently publishes Journal of Materials Education (Electronic), a peer-reviewed academic journal dedicated to materials science and engineering education. The journal maintains its own website, editorial procedures, and privacy statement. This policy primarily applies to the publisher's website, https://sciart.press/, and to personal information processed directly by SciArt Press in connection with its publishing and administrative responsibilities.
We seek to handle personal information lawfully, fairly, transparently, and only for legitimate and clearly defined purposes. Our approach reflects the principles of responsible data management and respect for the privacy of authors, editors, reviewers, researchers, readers, institutional representatives, and other individuals who interact with SciArt Press.
Collection and use of personal information
SciArt Press may collect personal information when individuals voluntarily communicate with the publisher, submit an inquiry, request information, participate in publishing-related activities, or use features available through our website.
Depending on the nature of the interaction, the information collected may include names, email addresses, institutional affiliations, professional titles, academic qualifications, contact details, correspondence records, and other information voluntarily provided.
Where relevant to our publishing responsibilities, we may also process professional and academic information such as ORCID identifiers, research interests, manuscript details, authorship information, editorial correspondence, and information necessary for communication with the journal's editorial office.
Personal information may be obtained directly from individuals or, where appropriate and lawful, from publicly available academic sources, institutional websites, scholarly publications, or professional correspondence.
When visitors access our website, certain technical information may be processed automatically by the website or its hosting infrastructure. This information may include internet protocol (IP) addresses, browser types, operating systems, requested pages, access dates and times, referring websites, and technical information necessary to maintain website functionality and security.
Such information may be used to operate and protect the website, investigate technical problems, prevent unauthorized access, and understand the general performance of our online services.
SciArt Press processes personal information only when there is an appropriate purpose and legal basis for doing so. Depending on the circumstances and applicable law, processing may be necessary to respond to a request, provide a requested service, fulfill a legal obligation, pursue legitimate publishing or administrative interests, or carry out an activity for which valid consent has been obtained.
Purpose of information processing
Personal information may be used for communication with authors, editors, reviewers, academic institutions, service providers, and readers; responding to inquiries; supporting publishing administration; maintaining accurate correspondence records; facilitating legitimate journal-related activities; ensuring website security; and complying with applicable legal, regulatory, or ethical obligations.
Information relating to manuscript submissions, peer review, editorial decisions, and publication records may be processed where necessary for SciArt Press to perform legitimate publisher-level responsibilities. The journal's editorial office remains the appropriate point of contact for manuscript-specific submissions and inquiries.
We do not use personal information for purposes that are incompatible with those for which it was originally collected unless further processing is permitted by applicable law or the individual has provided any additional consent required.
SciArt Press is committed to collecting only information reasonably necessary for the intended activity. We discourage the unnecessary submission of sensitive personal information, confidential research materials, financial records, identification documents, or personal data concerning third parties.
Individuals submitting information on behalf of another person should ensure that they have an appropriate basis for doing so.
Cookies and website technologies
Our website may use cookies and similar technologies to support essential functionality, maintain security, remember website preferences, and improve the user experience.
Cookies are small data files that a website may place on a visitor's device. Some cookies are necessary for technical operations, while others may support optional functions, such as usage statistics or embedded content.
Where optional analytics, advertising, or other non-essential tracking technologies are used, SciArt Press will provide relevant information and obtain consent where required by applicable law.
Visitors may control or delete cookies through their browser settings. Disabling certain cookies may affect website functionality.
Third-party services or embedded content, where present, may operate under their own privacy and cookie policies. SciArt Press encourages visitors to review those policies when interacting with external services.
Email correspondence and communications
When individuals contact SciArt Press by email or through a website form, the information they provide may be retained to respond to their inquiry, maintain appropriate administrative records, or address a continuing publishing-related matter.
Email addresses supplied for correspondence will not automatically be used for unrelated promotional communications.
If SciArt Press provides an optional newsletter or subscription service, individuals will be informed of its purpose and may withdraw their consent or unsubscribe using the available mechanism.
We aim to ensure that electronic communications are relevant, professional, and limited to legitimate publishing or administrative purposes.
Confidentiality, data sharing, and security
SciArt Press recognizes that academic publishing frequently involves confidential professional communications and unpublished scholarly information. Protecting this information is an essential responsibility.
Personal information obtained through publishing activities is intended to be accessible only to individuals who have a legitimate reason to use it, including authorized publishing personnel, relevant editors, and individuals responsible for necessary administrative or technical functions.
SciArt Press does not authorize the sale, rental, or trading of personal information to unrelated parties for independent marketing purposes.
Personal information may be disclosed when reasonably necessary to perform legitimate publishing activities, provide technical services, comply with legal obligations, investigate suspected misconduct, or protect the security and integrity of our systems.
Where appropriate, information may be shared with website-hosting providers, email-service providers, technical administrators, professional advisers, or other service providers acting on behalf of the publisher. Such access should be limited to the information necessary for the relevant service and subject to appropriate confidentiality and security safeguards.
Information associated with scholarly publications may also be shared with legitimate academic infrastructure and services, such as indexing databases, bibliographic services, digital repositories, and preservation systems, where necessary for the identification, dissemination, and maintenance of published research.
Such sharing may include bibliographic and professional information intended for public disclosure, including author names, affiliations, article titles, and scholarly identifiers.
Confidentiality of editorial information
SciArt Press respects the confidentiality of manuscript evaluation and peer-review records.
Journal of Materials Education (Electronic) follows a single-blind peer-review process. Manuscript information, editorial communications, reviewer identities, and confidential evaluation materials are handled according to the journal's established editorial and publication ethics policies.
Reviewer identities are not ordinarily disclosed to authors or the public under this review model.
Access to unpublished manuscripts and confidential communications must be restricted to individuals authorized to participate in the relevant editorial or publishing process. Such information must not be used for unauthorized personal, professional, commercial, or academic purposes.
Confidential information may be disclosed when required by law or where an appropriate investigation into research integrity or publication misconduct justifies disclosure in accordance with applicable procedures.
Data security
SciArt Press seeks to implement reasonable technical and organizational safeguards to protect personal information against unauthorized access, accidental loss, alteration, misuse, destruction, or disclosure.
Appropriate safeguards may include access restrictions, account security measures, secure website connections, authorized system administration, software maintenance, and responsible management of electronic communications and records.
Security measures are reviewed and adapted as necessary in light of operational requirements and relevant risks.
Although we seek to maintain appropriate protection for information under our control, no internet-based communication system or electronic storage method can guarantee absolute security.
Individuals are therefore encouraged to exercise reasonable care when transmitting confidential information and to avoid sending unnecessary sensitive personal data through ordinary website forms or email communications.
If a personal data incident occurs, SciArt Press will assess its nature, possible consequences, and any notification or remedial obligations arising under applicable law.
Data retention
Personal information is retained only for as long as reasonably necessary to fulfill the purpose for which it was collected, comply with legal or regulatory requirements, support legitimate publishing operations, or maintain records required for scholarly integrity and accountability.
Retention periods may differ according to the type of information and the activity involved.
General inquiries and correspondence may be retained while the matter remains active and for a reasonable administrative period afterward. Information relating to publishing decisions, ethical investigations, contractual matters, or other official records may require longer retention where justified.
Published scholarly information, including authorship details, institutional affiliations, bibliographic records, and article metadata, may remain publicly accessible as part of the permanent academic record.
Requests for deletion of personal information associated with published research must therefore be considered alongside obligations relating to scholarly attribution, publication integrity, indexing, and preservation.
Where information is no longer required, it should be securely deleted, anonymized, or otherwise handled in accordance with applicable retention requirements.
International processing and transfers
Academic publishing involves communication across national borders. SciArt Press may interact with authors, editors, reviewers, institutions, readers, and technical service providers located in different countries.
Where personal information is transferred internationally, we seek to ensure that transfers have an appropriate legal basis and that relevant safeguards are applied as required by applicable data-protection law.
The protection available in another jurisdiction may differ from that provided in an individual's country of residence. Where legally required, additional information concerning relevant transfers and safeguards will be provided.
Individual privacy rights and responsibilities
SciArt Press recognizes the importance of providing individuals with appropriate control over their personal information.
Depending on the applicable law and the circumstances of processing, individuals may have the right to request access to their personal information, obtain correction of inaccurate records, request deletion of information that is no longer required, object to certain processing activities, request restrictions on processing, or request a portable copy of eligible information.
Where processing depends on consent, individuals may withdraw that consent at any time, without affecting the lawfulness of processing conducted before withdrawal.
These rights are subject to applicable legal conditions and limitations. For example, a request for deletion may not require removal of information that must be retained for legal compliance, the protection of legitimate interests, the resolution of a dispute, or the preservation of an accurate scholarly publication record.
Individuals may submit privacy-related requests through the publisher's designated contact channel. We may request information reasonably necessary to verify the identity or authority of the person making the request before disclosing or modifying personal information.
Requests will be reviewed and answered within the timeframe required by applicable law. Where a request cannot be fulfilled in whole or in part, an explanation will be provided where appropriate.
Individuals who believe their personal information has been processed unlawfully may also have the right to contact a competent data-protection authority or seek another remedy under applicable law.
Accuracy of personal information
Individuals are encouraged to provide accurate information when communicating with SciArt Press and to notify the publisher if their contact information or other relevant details require updating.
SciArt Press seeks to maintain appropriate accuracy in the records it processes and to correct inaccurate personal information when notified and when correction is justified.
Children and minors
The SciArt Press website is intended primarily for researchers, educators, academic professionals, institutions, and individuals interested in scholarly publishing.
The website is not designed to solicit personal information from children. Where personal information relating to minors is processed in connection with legitimate academic or administrative activities, appropriate legal and ethical requirements concerning consent, confidentiality, and data protection must be observed.
If personal information relating to a child has been collected without an appropriate legal basis, a parent, guardian, or other authorized person may contact SciArt Press to request that the matter be reviewed.
External websites and linked services
The SciArt Press website may contain links to other websites, academic institutions, scholarly databases, publishing platforms, and external information services.
Our website also links to Journal of Materials Education (Electronic) at https://materialeducation.org/.
External websites may maintain different privacy policies, data-processing arrangements, and security practices. SciArt Press is not responsible for the independent privacy practices of websites or services that it does not control.
Users are encouraged to consult the privacy policies of external websites before providing personal information.
For manuscript submission, peer review, editorial correspondence, and journal-related data processing, users should also consult the journal's dedicated privacy statement.
Policy updates and contact information
SciArt Press may review and update this Privacy Policy to reflect changes in its publishing activities, website functionality, information-processing practices, applicable laws, or relevant technological developments.
Any updated version will be published on the SciArt Press website with an appropriate revision date. Where a change materially affects how personal information is processed, additional notice or consent will be provided if required by law.
Continued website use does not replace consent where consent is legally required.
SciArt Press is committed to handling privacy-related inquiries responsibly, maintaining transparency concerning the use of personal information, and protecting the confidentiality of legitimate scholarly communications.
Questions, requests, or concerns regarding this Privacy Policy may be directed to SciArt Press through its official contact channels.
Publisher: SciArt Press
Official website: https://sciart.press/
Privacy inquiries: info@sciart.press
Published journal: Journal of Materials Education (Electronic)
Journal website: https://materialeducation.org/
Journal privacy statement: https://materialeducation.org/?page_id=946
Journal administrative contact: editassit@materialeducation.org
SciArt Press is committed to responsible scholarly publishing and the protection of personal information. We believe that respect for privacy, secure information management, transparency, and accountability are essential elements of a trustworthy academic publishing environment.